Residency Change Registration
Moving into Koka.
Moving within Koka.
Moving out of Koka.
Household Change Registration
When changes to head of household or family organization occur.
- Notification Period
- There is no notification period, but the marriage will be effective as of the date notification is provided.
- Registrants
- Husband & Wife
- Where to Submit Notification
- Submit notification to any of the following municipal offices:
● The husband or wife's permanent domicile
● The husband or wife's current locality
-
- Required Materials
- (1) Civil Marriage Registration (1 copy)
Konin Todoke-sho
requires 2 adult witnesses
parental consent required for minors
(2) Official Copy of Family Register
Koseki To-hon
not required if permanent domicile is in-city
required if permanent domicile is out of city (1 copy)
(3) Inkan (personal seal/stamp of husband & wife)
(4) National Health Insurance Card
(Kokumin Kenko Hoken-sho, only if registered)
(5) National Pension Booklet (Kokumin
Nenkin Techo, only if registered)
(6) If the registered residence is also changing, the change of address certificate is required
(Tenshutsu Shomei-sho)
-
Related Information
As of May 1st, 2008, strict identity verification under the law will be enforced.
Contact Information
- Citizen and Environmental Affairs Department (Shimin Kankyo-bu)
- Citizen Affairs' Division (Shimin-ka)
- TEL: 0748-62-4272
- FAX: 0748-65-6338
Notification Period
Within 7 days date death is known
Notifier
In this order:
- Relatives sharing residence
- Relatives not sharing residence
- Persons sharing residence
- Landlord or property manager, etc.
Notification Location
Please contact a government office in any of the following locations:
- Notifier's current location
- Permanent domicile of the deceased
- Location of death
Important Items
Notification of Death (Shibo Todokesho, 1 copy)
Death Certificate (Shibo Shindan-sho, identical to notification of death and completed by doctor)
Inkan (notifier's personal stamp)
National Health Insurance Card (Kokumin Kenko Hoken-sho, for those who are registered)
** In the event of death, this should also be reported to one's native/home country. Please confirm procedures with your country's embassy or consulate in Japan.
Contact Information
Citizens' Affairs Division (Shimin-ka)
Citizen & Environmental Affairs Department (Shimin Kankyo-bu)
TEL: 0748-62-4272
FAX: 0748-65-6338
Registration is mandatory for all those living in Japan, both foreign and Japanese.
Please come in person to register. If you are under the age of 16, or are unable to come to city hall due to severe illness or other legitimate reason, a relative living with you may come apply as a proxy (please submit a medical certificate or doctor's notice as proof).
Please refer to the chart below for details:
| Registration Type |
Notification Period |
Item Required for Registration |
Alien Registration
(Gaikoku-jin Toroku) |
Alien registration is mandatory for all foreigners living in Japan.
In order to apply, please register in person.
Individuals 16 or under, or those who cannot come to the office in person due to illness or other severe reasons (include a medical certificate as proof), please have a relative living in the same residence come in your place.
You must register within 90 days of entering the country (see new registrants below).
|
New Registrants
(Shinki Toroku) |
Within 90 days of entering the country |
Passport (Ryoken)
2 photos if over 16*
*Must be 45mmx35mm headshot |
| New Childbirths |
Within 60 days of childbirth |
Birth Certificate (Shussho Shoumei-sho)
Maternity Record Book (Boshi Kenko Techo) |
| Registration Item Validation |
If over 16:
Within 30 days of the base date (recorded on your Alien Registration Card/Gaikoku-jin Toroko-sho)
If 16 or under:
Within 30 days of turning 16.) |
Passport (Ryoken) [if you have one]
2 photos if over 16*
*Must be 45mmx35mm headshot
Foreign Registration Card (Gaikoku-jin Toroku-sho) |
| Changes to Registration |
Within 14 days of status change (i.e. moving, name change, job status change, etc.) |
Foreign Registration Card (Gaikoku-jin Toroku-sho)
Document proving status change (Name, Nationality, Occupation, Work Address, Residency Status, Residency Period, etc.) |
Contact Information
Civilians' Division, Department of Civilian Environment (Shimin Kankyo-bu Shimin-ka)
TEL 0748-62-4272 FAX 0748-62-6338