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Certificate of Residency Notification & Registration

Divorce Registration (Divorce by Consent)

Marriage Registration

Death Notification  Providing Notice in the Event of Death

Notification Period

Within 7 days date death is known 

Notifier

In this order: 

  1. Relatives sharing residence
  2. Relatives not sharing residence
  3. Persons sharing residence
  4. Landlord or property manager, etc.
Notification Location 

Please contact a government office in any of the following locations:

  • Notifier's current location
  • Permanent domicile of the deceased
  • Location of death
Important Items 
Notification of Death (Shibo Todokesho, 1 copy)
Death Certificate (Shibo Shindan-sho, identical to notification of death and completed by doctor)
Inkan (notifier's personal stamp)
National Health Insurance Card (Kokumin Kenko Hoken-sho, for those who are registered)

** In the event of death, this should also be reported to one's native/home country. Please confirm procedures with your country's embassy or consulate in Japan.

Contact Information

Citizens' Affairs Division (Shimin-ka
Citizen & Environmental Affairs Department (Shimin Kankyo-bu
TEL: 0748-62-4272
FAX: 0748-65-6338

Birth Registration

Registration

Moving Registration (Tennyu Todoke): When moving to Koka City

Moving Registration (Tenkyo Todoke): When moving within Koka City

Moving Registration (Tenshutsu Todoke): When moving out of Koka City

Household Change Registration (e.g. changes to head of household, separation or conjoinment of households)